For Knowledge Connections like Google Drive or Microsoft Sharepoint, you have granular control over which content is indexed and made available to le Chat. Instead of granting access to an entire drive, you can select specific folders, sites, or even individual files during the indexing setup process. This is considered good practice, both for the sake of workflow efficiency and economy of resources.
🔑 This is often referred to as "Selective Sync."
How Selective Sync works
Prerequisite
You, as an administrator, has initiated the indexing setup for a Knowledge Connection (Google Drive or Microsoft Sharepoint).
Select your folders / libraries
During the configuration flow, you will be presented with an interface to browse the content of the connected source (e.g., your Google Drive folders, Sharepoint sites/document libraries).
Here, you can choose to select all available content or specifically check/uncheck individual drives, folders, sub-folders, and files that you want to include in the indexing process for le Chat.
Select the checkboxes next to the specific folders and files you want le Chat to access.
Example for Google Drive selection (similar for other providers)
After making your selections, you can typically review your chosen items and then confirm your selection to proceed with indexing only that content.
Viewing and confirming the selected items for Selective Sync before indexing
By using Selective Sync, you ensure that only relevant and approved content is indexed and accessible through le Chat, aligning with your organization's data governance and privacy requirements.
📌 Important Note: Currently, if you wish to add new folders to an already indexed Knowledge Connection, or change your initial selection, you will need to re-initiate the indexing setup process. Before confirming your initial selection, keep in mind that indexing usually take from few minutes to several hours depending on the size of your drives.