Connecting your organization's Google Drive allows le Chat to access and utilize files stored there, enabling features like searching documents, summarizing content, and answering questions based on your Drive's knowledge.
🔑 Connecting Google Drive is currently available for organizations on the Team and Enterprise plans. Only a user who is an Administrator of your Google Workspace organization can authorize and set up the Google Drive connection for the team.
The process involves two main parts: authorizing access to your Google Drive and then initiating the indexing of its content.
Part 1: Authorize access to your Google Drive
1. Navigate to the Connections page
Within le Chat interface, if not already open, click on the toggle panel button (1) then click on Connections (2).
Click on Connections
2. Click on the Google Drive Connection card
Under the My Connections tab, identify the Google Drive card that indicates an active connection then select it by clicking on it.
Click the Google Drive card on the My Connections page
3. Click on the Connect button
A popup window specific to your Google Drive connection will appear. Find and click the Connect button within this popup.
Click the Connect button in the Google Drive connection popup
🔑 Your privacy is important. Clicking the Privacy button provides details on how your data is managed when using Connections. We prioritize secure handling and transparency.
4. Complete Google's connection process
You will be redirected to Google's secure authentication flow.
Google will ask you to choose the account you want to connect and explicitly request your permission for specific actions (e.g., read emails, send emails).
Review these permissions carefully and click Allow to grant access.
🔑 This process uses OAuth 2.0, the standard secure protocol for authorization. You never share your Google password with our platform.
Upon successful authorization via Google, you will be returned to the Connections page. The Google Drive card might show as connected, but indexing its content by an Administrator is required to make its content available through le Chat.
Part 2: Index your Google Drive content
As an Administrator, after authorizing the connection, you need to initiate the indexing process.
Indexing allows our platform to securely ingest and process your selected Google Drive content.
🚨 Indexing time can vary significantly depending on the number and size of files in your Google Drive, potentially ranging from a few minutes to several hours.
1. Access admin controls and locate Google Drive
Navigate to the Connections page and click on the Admin Controls tab.
Click the Admin Controls tab on the Connections page
In the list of services, find Google Drive. You should see an option to Setup indexing.
Click the Setup button for Google Drive.
Click on the Setup button to open the indexing modal
2. Review indexing information and proceed
A modal window will appear, providing details about the indexing process, privacy, and access. It will explain how indexing improves search results and how permissions are respected.
Click on Setup to initiate the indexing process.
Click on Setup to initiate the indexing process
3. Follow the Google Drive indexing setup
You will be guided through a setup flow to configure the specifics of your Google Drive indexing.
Follow all the steps in this guided flow until you reach a confirmation of successful account connection.
📌 During this setup, you will typically be asked to select specific drives, folders, or files you wish to make available for indexing. For more details on managing this selection, please refer to the article on Selective Sync for Knowledge Connections.
4. Monitor indexing progress
After completing the setup flow, you will be returned to the Admin Controls tab. The indexing status for Google Drive will now show as Indexing in progress.
Google Drive Connection status as Indexing in progress
Wait for this process to complete. It will take between few minutes to several hours depending of the size of your Google Drive.
5. Indexing Complete
Once our platform has finished indexing your selected Google Drive content, the status will update to Indexing complete.
Google Drive Connection status as Indexing complete
Your Google Drive is now fully connected and indexed! Your team can start leveraging its content within le Chat, subject to the permissions and selective sync settings you have configured.